Board Meetings

  • Schedule of Board Meetings

    The Board of Education holds one regular meeting per month at 4:30 p.m. in the Elbie J. Hickambottom Board Room (Room 236), 351 S. Hudson Ave, Pasadena. Study sessions and/or special meetings will be scheduled as needed on the 2nd Thursday of the month.


    Regular Meeting Agenda Structure

    • Call to Order - Closed Session
    • Public Comment on Closed Session Agenda Items
    • Recess to Closed Session
    • Public Announcement of Closed Session Actions Taken
    • Adjournment of Closed Session
    • Reconvene to Open Session
    • Call to Order - Open Session
    • Public Comment on Agendized and Non-Agendized Items
    • Special Presentations
    • Public Hearing
    • Action Items
    • Consent Agenda
    • Board Comments/Future Agenda Items
    • Adjournment

    Types of Meetings

    Regular Meetings: Regular meetings are convened for the discharge of the Board's legal responsibilities and include, but are not limited to, discussions of policy, school district business, planning, educational programs, and matters of community interest. Regular meetings are held once a month on a Thursday.

    Special Meetings: Special meetings may be called when a vote on a specific issue is needed before
    a regular meeting is scheduled. Special meetings may be called by the Board President or by a majority of the Board. No business will be transacted except that for which the special meeting was convened. Special meeting agendas are posted 24 hours in advance as required by law.

    Study Sessions: These sessions may be scheduled from time to time to provide Board Members with opportunities for planning and discussion without formal action. Topics for discussion will be announced publicly and sessions will be conducted in accordance with state law.

    Public Hearings: Public hearings may be conducted from time to time to assure adequate time for the public to express its views regarding a specific issue.
    Board Members may be invited to attend meetings of the community, organizations or forums. These do not constitute meetings of the Board, so long as no more than 3 members attend. Decisions must be made corporately. Constituent requests should be considered by the Board when it has a quorum in the appropriate meeting setting as indicated above.

    Public Participation

    Placing an Item on the Agenda
    You may place matters directly related to school district business on the agenda by contacting the Office of the Board of Education. Please include available back-up material. The Superintendent or designee will determine whether the matter is directly related to school district business and when the item will be agendized. Written requests must be received at least 12 days prior to the meeting date.

    Addressing the Board Regarding Agendized and Non-Agendized Items
    If you request to speak about a matter of school district business not on the agenda, you will be invited to make your remarks during the "Public Comment" portion of the agenda. Public comment will be limited to a total of 30 minutes at the beginning of the meeting. Per Government Code Section 54954.3 public comments on closed session items are allow prior to Board's consideration. If you wish to address the Board, please complete a yellow speaker card, and note if you wish to speak during the public comment period or at the agenda item.

    Yellow speaker cards are located at the entrance to the meeting room and provided to the recording secretary prior to the discussion of the topic. Please limit comments to 3 minutes each. At the Board’s discretion, if the time to accommodate all speakers exceeds 30 minutes, the time may be reduced to two (2) minutes per speaker in order to facilitate the efficient working of the Board.

    If submitting comments in writing, email them to, clearly marked "Public Comment." Please note that they will not be read aloud at the meeting but will be made a part of the archived agenda documents.

    When You Are Recognized to Speak
    Please step to the microphone, state your name and address for the record, and direct your remarks to the President. Because of the Brown Act, neither the Board nor Administration may respond to items not on the agenda, but may ask clarifying questions only. State law provides for public comment during the course of our meeting; however, we hope that comments and criticism are directed towards issues, not individuals. We ask that all speakers be respectful of our public employees.

    Available for Public Review
    An agenda with attachments is available at or near the entrance to the Board meeting area.